“We often require services of tradespeople and vendors on an ongoing basis,” said Chief Administrative Officer Stephen McDonald at the February 21st South Dundas council meeting.
He outlined a proposal for dealing with “small jobs (that) fall below the approval levels in the Procurement Policy,” whereby the “selection of a supplier is at the discretion of the Manager.”
“In order to insure an open process for these jobs, quotations were invited for the supply and delivery of recurring services for 2012 and 2013,” reported McDonald.
Invitations for bids were advertised on the South Dundas township’s website as well as with local newspapers.
McDonald explained the idea behind the process: “while submitting the low quote does not make any company the exclusive supplier of that service, the township will endeavour to utilize the company submitting the lowest quote for these services where possible subject to scheduling and satisfactory work performance.”
“Where the low price supplier is not available, the next lowest quotation will be used,” he added.
“Managers will monitor the work of these suppliers to insure that jobs are completed in a timely, professional and satisfactory manner. In the case of unsatisfactory work, managers will have the discretion to utilize the next lowest supplier for future jobs.”
Councillor Archie Mellan asked if staff had considered “setting a price as a township and seeing if anyone would do it for that price,” which he explained would “give everyone the opportunity.”
McDonald responded saying, “no, we hadn’t thought of that, but I guess it’s something we could consider.”
The jobs for recurring services fell into the following categories:
•trouble shoot water meter problems
•pest control services
•fire protection systems
•septic/holding tank pumping
The following companies have submitted bids for jobs in one or more of the listed categories:
•Arthur Thom Electric Ltd.
•Aurele St. Jean Plumbing
•Barry McShane Electric
•Brooks Tree Service Inc.
•Garry Munro Plumbing & Heating
•Kim’s Locksmith Service
• Logtens Tree Service Ltd.
•Morrisburg Plumbing & Heating Ltd.
•Neal’s Heating, Cooling & Refrigeration
•Safe & Dependable Fire Extinguisher
•Tremblay Fire Solutions
•Twin Peaks Sanitary Services Inc.
•W.C. Robinson & Son Ltd.
•Williamsburg Pump Supply & Service
Mayor Steven Byvelds applauded township staff on their efforts toward fairness by opening the process to anyone.